corporate guy

Take Corporate Event Planning To New Levels

Take Corporate Event Planning To New Levels

Taylor and Taylor

Taylor and Taylor

Everything Weddings and Marquee Letters | Middle Tennessee

The Ultimate Guide To Impress Your Guest!

Hey there, welcome to a world where experiences are pure gold! You know what’s cool? Research shows that people are all smiles when it comes to experiential goodies, no matter when you measure that happiness – before, during, or after the adventure. Why? Because experiences are like the gift that keeps on giving in our memories, while stuff loses its sparkle over time.

Corporate Event Planning Must-Haves:

Crafting those unforgettable moments that’ll stay with you long after the event’s done. Let’s get to know your crowd, and then whip up some epic corporate event planning entertainment that’s tailor-made for them. It’s like creating happiness in a jar! Or venue in literal sense. Let’s get started on making those memories that truly count.

Table of Contents

corporate event planning

CLEAR OBJECTIVES

Alright, let’s talk goals for your corporate event! Start by deciding what you’re really aiming for, whether it’s launching a cool product or supercharging collaboration. Next, as they say get “SMART” about it. That’s Specific, Measurable, Achievable, Relevant, and Time-bound. 

Think of it like this: if you want to boost client relationships, set a target like securing 20 new business partnerships during the event.

But here’s the secret sauce: involve your key players, the folks who make things happen. Keep checking in on those goals as you plan, and don’t be afraid to tweak ’em if needed. That way, you’re all set for an event that’s got a clear purpose and is ready to help your company grow!

corporate event planning - woman in blue long sleeve shirt working on budget

BUDGET

Hey, let’s chat corporate event planning budgets – the money stuff! 

First off, it’s crucial to align your budget with your goals. Imagine it’s like planning a road trip; you need to know where you’re going and how much gas you’ll need. Hiring a pro event planner can be a game-changer here, helping you make the most of your moolah.

Now, before diving in, make a complete list of budget items. Think of it like your shopping list for a big feast – you don’t want to forget anything! You can also go high-tech with corporate event management software that’s got budget tools and checklists built-in. It’s like having your own financial GPS!

Keep track of every penny you spend; it’s like keeping score in a game. This helps you understand the big picture, from seating to snacks, transportation to speakers. Don’t rush this part; take your time to make sure your budget covers all the bases.

Looking back at past events can be a goldmine for budget insights. What worked, what didn’t? It’s like learning from your own playbook.Once you’ve tackled these steps, you’re ready to put together a formal event plan with your goals and all the logistical nitty-gritty. So, let’s get this show on the road.

corporate event planning venue in the middle of the forest

THE VENUE

Alright, let’s talk venue hunting – it’s like finding the perfect spot for your big party!

Start by jotting down a list of 7-8 venues that tick all your boxes. Think about what you need in-house; for example, if you’re not into outsourcing catering, look for a venue that does its own food magic. That way, you might even catch a discount on venue fees. Who doesn’t love a budget-friendly option, right?

But here’s the trick: know the venue rules inside out. If you’ve got a fave decorator or DJ in mind, check if the venue is cool with your choices or if they have their own go-to vendors. You don’t want any exclusivity surprises.

Next up, set up venue tours. It’s like trying on shoes; you gotta see how they fit! And if you’re stuck deciding, make a good old pros and cons list. Location matters too; think about your guest’s travel time and accessibility. You want everyone to get there with ease.

variety of food displayed on a table

CATERING

Hey, let’s talk food and beverages at your event – it’s a big deal!

Here’s the scoop: your guests are super excited about what’s on the menu. So, picking the right food and drinks can make or break your event’s success and leave a lasting impression on potential clients. A pro tip? Craft a menu that matches your event’s vibe, guests, and expectations. It’s like dressing up your company’s image in a fancy suit, and it boosts guest satisfaction big time.

Now, about catering – don’t skimp on it! Top event planners swear by top-notch caterers, and they’re worth every penny. Catering fees often match what you’d pay at a local restaurant for a quality meal. It’s a common myth that bulk orders should be cheaper; it’s not the case. There’s a whole team behind those meals – chefs, servers, bartenders – making sure you never run out of delicious food that stays fresh.

So, remember, the path to event success is through the stomach!

four women holding drinks while laughing together during daytime

BEER,WINE & SPIRITS (BWS)

Now let’s get into the beverages! Let’s chat about adding a little flair to your corporate event planning with some drinks. It’s all about keeping the good vibes while staying pro. First things first, responsible service is the name of the game; make sure your bartenders know when to say when. Check the local rules too, ’cause we want to keep it all legal.

We highly recommend the inclusion of a mobile bar service if the event is outdoors to enhance the overall experience for your attendees. They are really cool, check out our top mobile bars to get an idea!

Now, here’s the fun part: you can go for an open bar where drinks are on the house or a cash bar where folks pay for their sips. Each has its perks, so pick what fits your budget and style. And don’t forget the non-alcoholic options for those who prefer to stay sober or be designated drivers – they deserve tasty drinks too!

Look for your local bar services near you online or include them with your catering if they have that as an option to include. Consider setting a cut-off time for drinks and of course having that yummy food mentioned above to keep everyone satisfied. Safety first, right? So, let’s raise a glass to a great time, but always remember to keep it classy and in control!

man playing Pioneer DJ controller

LIVE MUSIC

Get ready to turn your corporate event planning into an unforgettable experience with live music! Live performances bring that special spark of entertainment and connection that attendees will love. 

Whether you want to create a sophisticated ambiance with smooth jazz or get the party started with a lively band, live music adds a touch of excitement and professionalism. It’s the secret ingredient for networking, making memories, and leaving a positive impression. 

Try our top favorite–>  DJ’s near us.

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PHOTOBOOTH

A key factor to encapsulate and share the memories. Not only does it encourage interaction and connection among attendees, but it also doubles as a fantastic branding opportunity. 

Customize the backdrop, props, and prints with your company logo and event theme, leaving a lasting impression on guests and extending your brand’s reach through social media sharing.

Beyond the entertainment factor, the photobooth captures the essence of your event, providing attendees with personalized souvenirs that keep the memories alive. It’s a surefire way to add fun, engagement, and a touch of brand identity to your corporate gathering

guest speaker for corporate event

GUEST SPEAKER

Alright, let’s talk guest speakers for your corporate event party – it’s a big deal!

Here’s the scoop: these speakers bring the knowledge and charisma to make your event shine. They’re like that secret touch that that keeps your audience engaged, inspired, and motivated. 

So, when you’re picking a speaker, think about what they bring to the table – expertise that fits your event’s theme, relevance to your audience, and the ability to inspire.

Plus, don’t forget the logistics and budget – gotta make sure they’re available and won’t break the bank. So, choose your speakers wisely to have a memorable event.

corporate event planning - gold balloons spelling "love"

THEME AND FORMAT

Let’s get down to some fun stuff – corporate event planning!

Gather your event team for some brainstorming sessions. Together, you’ll figure out the vibe and length – is it a quick one-day party or an extended week of fun?

Next up, themes and formats. Think about what’s cool in the industry and how you want your guests to remember this event. It’s like choosing the perfect outfit, but for your event!

Imagine walking in – what do you see? Decor, colors, comfy chairs, balloons, big 7ft tall marquee letters – let’s make it your own wonderland. But remember, it should still scream “your company” without going overboard.

Now, the practical stuff – start sketching a site plan. Where’s everything gonna fit? Seats, staff, the works. It’s like planning your dream event layout! Best Large Marquee Letter Company Supplier In The South.

So, grab your squad, and start brainstorming!

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POST-EVENT FOLLOW UP

Hey, let’s talk about the post-party feedback game after your corporate event!

It’s a must-do, and here’s why: it’s like getting a report card for your event’s success. You’ll know what rocked and what needs a little TLC for next time. Plus, it shows your guests you care about their experience, which is a big win. 

We’re talking about measuring how well your event hit its goals, spotting areas to level up (maybe it’s the venue, the food, or the dance floor), and gathering data for future corporate event planning.

So, how do you do it? Consider feedback forms, online surveys, or a friendly follow-up email. Sharing images of the event on socials is a great way of promoting and engaging your business as well. Ask your guests about their event adventure, from the content to the logistics. 

Then, dig into the feedback, see what’s trending, and use it to keep making your corporate events even more amazing. 

From the immersive selections above, get ready to take your next corporate event planning to new heights!

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Taylor and Taylor

Taylor and Taylor

Everything Weddings and Marquee Letters | Middle Tennessee

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