wedding event decor checklist

Simple and Fun Wedding Decor Checklist To Save Time

Simple and Fun Wedding Decor Checklist To Save Time

Picture of Taylor and Taylor

Taylor and Taylor

Everything Weddings and Marquee Letters | Middle Tennessee

Planning a wedding can be both exciting and overwhelming, especially when it comes to arranging the perfect decor. The wedding decor plays a vital role in setting the ambiance and reflecting the couple’s style. To ensure that everything is executed flawlessly while staying within the budget, having a comprehensive wedding decor checklist is essential. In this blog, we’ll cover some of the key areas of wedding decor to help you create a memorable and enchanting atmosphere for your special day.

Table of Contents

1. Venue:

In your planning journey, you’ve chosen a venue that’s the exquisite canvas for every aspect of your event. This meticulously selected space not only provides the setting but also sets the stage for countless unforgettable moments during your special occasion.

This is the perfect time to let your creative spirit flourish as you elevate your wedding venue with imaginative decor. Adorn the walls with bouquets, wreaths, balloons, or ribbons—whatever you feel is just right. Hang lanterns, festoon lights, and floral vines to infuse a touch of charm. Consider stand-alone pieces like flower walls, ice sculptures, banners, or marquee letters to fully complete the transformation.

  • Marquee Letters: Display initials, words, or phrases to charm and captivate guests. Place them at entrances, near the sweetheart table, or as a focal point, creating a warm atmosphere. A must-have wedding decor checklist.

group of people praying

2. Ceremony Decor:

Focus on the ceremony without overspending. Ensure an appealing backdrop for the couple, enhancing guest attention. Decorate the aisle, choose unique seats, and add personal touches like welcome signs and programs. Trendy choices include suspended decor, floral arches, and artistic altar floor designs.

  • Signage Tips: Begin with welcoming signs to set the tone. Opt for light-up letters or elegant wood signs, aligning with your theme. Include order of events, seating, and directions signs for both ceremony and reception.
  • Ceremony Arch and Backdrop: The ceremony space is the center of attention during vows. Enhance it with flowers, greenery, and drapes on the arch. Elevate the decor with a captivating backdrop, such as a white flower wall or vines, matching your style.
  • Aisle Enhancement: Complement your theme with aisle decor. Utilize flower petals, a white carpet, or grass as the runner. Add flower bouquets, lanterns, or signs for an enchanting bride’s pathway.

Ceremony Wedding Decor Checklist:
1. Altar decor
2. Aisle decor
3. Seating
4. Aisle runner
5. Programs (handouts or a sign)
6. Welcome sign
7. Card and gift station
8. Flowers for the bridal party
9. Boutonnieres for the guys
10. Flower girl’s basket
11. Ring bearer’s pillow
12. Extra signs (like “unplugged ceremony”)

wedding decor checklist

3. Cocktail Hour:

This is where mingling happens. Focus on drinks (mobile bars) and activities. Jazz up the bar with flowers and signs, get fun napkins and drink stirrers. Go wild with edible covers, cool ice, or a fancy non-alcoholic drink station. Think about interactive stuff like games or a photo booth. Make your seating chart or escort cards match your wedding theme. Escort cards can double as guest favors.

  • Guest book: We’re avid fans of Etsy for wedding decor, offering a variety of guest books, including custom watercolor prints and classic gold foil calligraphy options.
  • Photo booths: A popular choice for wedding decor, photo booths add a touch of nostalgia and endless fun to your celebration. Watch as your guests create cherished memories, one snapshot at a time, ensuring your wedding day is truly unforgettable.
  • Lawn Games: Corn Hole, Jumbo Jenga, Ladder Ball, Ring Toss, Yard Yahtzee, Tic-Tac-Toe, Jumbo Dominoes. Here’s a list of our top party rentals to enhance your wedding.

Cocktail Hour Wedding Decor Checklist:
1. Bar decor
2. Signature drink signs
3. Custom cocktail napkins
4. Drink stirrers
5. Seating chart or escort cards
6. Guest book table
7. Card and gift station
8. Memory table (for lost loved ones)
9. Lounge area
10. High-top tables

two gold-colored plates decor

4. Table Decor:

The reception tables are your canvas to impress and make guests feel at ease. Your choice of decorations should align with your wedding’s theme and setting. For outdoor weddings, consider a casual and floral approach, while grand indoor affairs can benefit from contemporary touches like candles and ribbons. The centerpiece and tableware arrangement are crucial elements.

  • Cake Table: The cake table is a focal point at the wedding reception. Make it visually enticing with flowers, candles, lighting, cake stands, and toppers that complement the overall theme. The design of the cakes themselves also adds to the beauty of the table.
  • Sweetheart Table: The sweetheart table is where the newlyweds will sit during the reception. Make it stand out by using outstanding decorations such as flower wall backdrops, marquee lights, and festoon lights. Create a special and intimate space for the couple to cherish.

Table Wedding Decor Checklist Tips:
-Elevate the place settings with unique linens and rentals.
-Don’t underestimate the power of flowers – they breathe life into the table.
-Achieve balance by mixing high and low arrangements.
-Ensure centerpieces are at the right height for comfortable conversation.
-Save on decor with minimalist bud vases featuring striking flowers.
-Infuse personalization through custom elements like cheese plates or guest-name menus.

wedding party | my big letters

5. Reception Grandeur:

Budget wisely for the reception, where guests spend most of their time. Focus on table decor, lighting, and draping. Use candles for romance, but be mindful of costs. Hang floral chandeliers, balloons, lanterns, and string lights. Elevate the dance floor’s design. Embrace trends like neon signs, custom backdrops, and printed tent fabrics.

  • Wedding Hashtag Signage: Encourage guests to share their moments online with personalized hashtag signage. A modern day wedding decor checklist must-have.
  • Candy Bar: Customize with your preferred sweets, delighting guests with an interactive experience.
  • Lighting: The lighting at your wedding serves both a practical purpose and adds a touch of elegance. It creates the ambiance and accentuates all the meticulous details you’ve carefully curated with your dream team of vendors. This is why it deserves a prime spot on your wedding decor checklist.
  • Send-off: Consider bubbles for a fairytale-like touch, or sparklers for added glamour (subject to venue rules). Confetti offers bursts of colorful energy and joy.

Reception Wedding Decor Checklist:
1. Tent (for outdoor weddings)
2. Lighting
3. Draping
4. Dance floor
5. Hanging decor
6. Head table backdrop
7. Bar decor
8. Wedding hashtag signage
9. Cake and dessert table decor
10. Cake topper
11. “Just married” decor
12. Lounge area

send-off for couple with sparklers |

Wedding Decor Checklist Completed:

Planning the wedding decor can be an exciting journey with the right checklist to guide you. Whether you’re doing it yourself or working with a wedding planner, this checklist ensures that no detail is overlooked, helping you create a special and unforgettable ambiance for your big day. Embrace your creativity, stay within your budget, and let your wedding decor reflect your unique love story. 

Happy planning!

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Picture of Taylor and Taylor

Taylor and Taylor

Everything Weddings and Marquee Letters | Middle Tennessee

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